Job Description
We are seeking a reliable and detail-oriented Office Manager / Bookkeeper to support daily office operations and oversee core accounting and administrative functions. This is a fully onsite role in West Chester, PA, ideal for someone who enjoys wearing multiple hats in a small-to-mid-sized business environment.
Key Responsibilities
Accounting & Bookkeeping
Manage Accounts Receivable (AR) and Accounts Payable (AP) processes
Utilize QuickBooks for data entry, reconciliations, and financial tracking
Pull and prepare financial and payroll-related reports as needed
Perform accurate and timely data entry across accounting and administrative systems
Payroll Support
Coordinate with an external payroll service (Payroll Factory)
Ensure payroll is processed accurately and on time for salaried and hourly employees
Review payroll reports and verify accuracy before and after processing
Office Management & Administrative Support
Answer incoming phone calls and direct inquiries appropriately
Manage and stock office supplies and coordinate with vendors as needed
Provide general administrative and office support to ensure smooth daily operations
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
Skills and Requirements
Prior experience as an Office Manager, Bookkeeper, or similar role
Hands-on experience with QuickBooks
Working knowledge of AR/AP and payroll processes
Strong attention to detail and organizational skills
Comfortable handling both accounting tasks and front-office responsibilities
Reliable, professional, and able to work independently in an onsite environment
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